Science Administrative Assistant

The Health Effects Institute is a nonprofit organization in downtown Boston that sponsors environmental health research at universities in the United States, Europe, and other countries. We are looking for a full-time administrative assistant.



  • Provide support to the directors and other scientific staff.
  • Maintain detailed documents for Institute-sponsored scientific studies throughout their life-cycle; electronically file and track all projects and incoming and outgoing documents and reports. Track multiple deadlines and schedules.
  • Organize and assist with meetings; arrange travel and hotels for staff and consultants.
  • Electronically compile and collate background information for meetings.
  • Communicate internally and externally, with people at many different levels.
  • Maintain and update scientific literature libraries.
  • Assist with management of social media content.



  • Two to three years of administrative experience required; bachelor’s degree preferred.
  • Must be well organized, able to manage multiple priorities, have high standards for accuracy, be attentive to details, and thorough with follow-through.
  • Ability to work independently and as a team member.
  • Good communication and interpersonal skills.
  • Comfortable with computer technology and software packages. Proficiency required in Word, Excel, Outlook, and Adobe Acrobat. Familiarity with Filesanywhere or similar file-sharing software is helpful.
  • Experience with databases, bibliographic programs, and web support – a plus.

The ideal candidate excels at working in a fast-paced environment, managing multiple deadlines and timelines. Early attendance is required occasionally. HEI offers competitive salaries and generous benefits, including vacation, sick time, and holidays, and contributions to a pension plan.



Interested candidates should send the following documents to Human Resources

  • A cover letter that summarizes your background and experience.
  • Detailed resume, including details of education and previous work history (company, position, responsibilities, and accomplishments).
  • Names and contacts for three references; we will not contact them without telling you.


Recruiters and service providers: Please do not contact us.

Please send your materials to:

The Health Effects Institute (HEI), a leading independent, nonprofit research institute, has provided rigorous, impartial, and important science to the national and global public debate on the health effects of air pollution over nearly four decades. In recent years, HEI’s work has expanded beyond air pollution to include potential exposures and health effects associated with oil and natural gas development in the United States. Supported jointly by the U.S. Environmental Protection Agency and industry (the motor vehicle industry and the oil and gas industry), and by domestic and international foundations and other partners, HEI provides science to inform key national and international regulatory decisions and other actions that are directly relevant to improving air quality and health. HEI’s approach is centered on funding high-quality, independent scientific studies that are strategically selected and carefully designed to inform upcoming decisions about air quality policy. HEI funds research at leading institutions throughout the world through competitive selection processes, oversees this research attentively, and publishes its findings broadly, enabling policymakers to apply it in their actions to protect the public health. Periodically, HEI also reviews various bodies of literature to reach overarching conclusions about the state of the science. Information on HEI is available at

Health Effects Institute is an equal opportunity employer committed to inclusive hiring and dedicated to diversity in its work and staff.